Administrative Coordinator

About Hale Health Solutions

Hale Health Solutions is a growing company providing administrative, operational, and digital health project support services. As our work expands into new areas, we are building out our internal team to support our growth. We are a clinician owned and led business. Our mandate is to improve health care delivery by supporting digital health initiatives, workflow optimization and reducing administrative burden. We lean on our expertise to improve the care systems that support patients and the providers that work in them.

Position Overview

Hale Health Solutions is seeking a highly organized and proactive Administrative Coordinator to support the day-to-day operations of the company. This is a newly created, full-time contract position that will play a central role in keeping our small, fast-moving team running smoothly, from inbox and stakeholder management to invoicing, recruitment, and policy administration. This is an excellent opportunity for someone who enjoys variety, takes ownership of processes, and wants to help build the operational backbone of a growing company supporting digital health transformation. This is a fully remote role, as our team is not co-located.

Key Responsibilities

• Manage the company's general inbox and respond to routine correspondence in a timely, professional manner

• Maintain and update the contributors/stakeholder database

• Coordinate scheduling, meeting requests, agenda-setting and related administrative support

• Manage day-to-day project and task tracking

• Process invoicing and manage accounts payable and receivable

• Provide administrative support for company initiatives and special projects

• Support recruitment and onboarding of new staff and contractors

• Draft and maintain Standard Operating Procedures (SOPs) and support policy administration

• Act as a liaison between Hale Health Solutions, contractors, and external stakeholders

• Manage the company's LinkedIn presence and related administration

Qualifications & Experience

• 2+ years of experience in an administrative, coordination, or office management role

• Strong written and verbal communication skills

• Experience with bookkeeping basics, invoicing, or accounts payable/receivable is an asset

• Familiarity with ClickUp or similar project management tools is an asset

• Comfortable working independently and remotely as part of a small team

• Experience supporting recruitment, onboarding, or HR administration is an asset

• Experience in healthcare, digital health, or a related sector is an asset

• Legally entitled to work in Canada

Compensation & Benefits

• $30–$40 per hour, based on experience (40 hours/week, approximately $62,400–$83,200 annualized).

• Flexible hours and remote work arrangements

Term & Start Date

This is a one-year term position with the possibility of extension based on contract renewal and business needs. Anticipated start date is August 1, 2026 (start date flexible and may be adjusted if required).

Location & Work Arrangement

Hale Health Solutions is headquartered in Alberta and currently supports contracts in British Columbia, with anticipated expansion into other provinces. This role is remote, with occasional availability required for meetings aligned to BC business hours.

How to Apply

Please submit your resume and a brief cover letter outlining your interest and relevant experience to hello@halesolutions.ca. We thank all applicants for their interest; only those selected for an interview will be contacted.